Frequently Asked Questions

Who can use the STFM Resource Library?

Registration/password issues

Submitting/accessing materials

Search Issues

Permission/Copyright issues

Review Process

Academic Credit

Site Development

Sample Peer-review Form

RSS feeds

Explanation of Resource Statuses How to join and leave a Group

Edit or delete your resources

Edit your profile (email, password, etc)  


 

Use
Q: Who can use this site (do I have to be a member of STFM)?
A: The site is open to anyone.  Its primary audience are family medicine educators and other medical educators.

Registration/Password Issues
Q: How do I register?
A: Click the CREATE ACCOUNT link on the blue bar above.

Q: How do I change my password?
A. Go to "My FMDRL" from the home page and click edit my profile.

Search Issues
Q: How do I find and access materials?
A. You may do a search from the SEARCH box in the top right corner of the home page or you may browse for materials using the Browse link of the green bar above. Once you see a resource you want to review, just click the title of that resource to find out more information and download any accompanying material.

Search Tips

Use an * as a multiple character wildcard. For example to find resources about depression or depressed search on depress*

You can search on the author's name. Start with the last name (e.g. Rogers) and if that returns too many results use the first and last name (e.g. John Rogers).

Start narrow then broaden – for example to find documents on the patient-centered medical home search on "patient centered medical home." If that search doesn't return the results you want try searching on "patient medical home".

Use the filter options to search or narrow search results. For example to find a resource that was presented at the 2008 Predoctoral Educational Conference use the Filter By link on the Search page (left side) and then click through the option tree by Conference – STFM Conference on Medical Student Education – Year – 2012 (Long Beach, CA)

Sort your results by one of the column headings by clicking on the column heading. For example to sort your search results by Title click on the Title column heading. The arrow indicates if the sort is ascending ↑ or descending ↓.

Q: When are new materials searchable?
A. After new materials are screened they are indexed by the server that evening. Thus, anything uploaded will not be returned in the search until the day after it is approved and indexed.

Submitting Materials
Q: How do I submit materials?
A. Go to UPLOAD on the blue bar above.

Q: How does the STFM Resource Library index its materials?
A:  Submitters choose applicable keywords from The Resource Library educational taxonomy during the upload process. 

Q: What can I do to improve my submissions?
A: Please make your submission as user-friendly as possible for others. For PowerPoint presentations: 1) state your learner objectives at the beginning and have a summary slide at the end, 2) add notes to your PowerPoint slides to describe anything that would not be obvious to the viewer of the slide, and 3)compress all photos to web resolution using the picture dialogue box or picture bar to make your presentations smaller for uploading and downloading. Remove cartoons, photos and diagrams for which you do not hold the copyright unless you have written permission from the creator of these figures.

Permission/Copyright Issues
Q: What if I’m not certain that I own the copyright for some materials – may I still post it?
A: Only claim authorship of the materials if you are certain that you are the creator. You don’t have to have a written copyright. For additional questions about permissions and copyright issues go to http:/www.copyright.com

Q: Can I post materials that have images that I have obtained from a Google search or off some else’s Web site?
A: It is safer to avoid this altogether. If the image is crucial to your material, be sure that permission is granted and you attribute the image to the original source.

Q: If I post my materials for others to use, do I still “own” the copyright?
A: Yes, you will still "own" the copyright and have the right to use your own work.

Q: Do I need patient permission to post pictures of my patients on the STFM Resource Libary?
A:  You always need verbal permission of the patient or his or her parent or guardian to take the photograph. The patient’s name should never appear on the photograph or in the file name. If the image does not identify the patient you do not need written consent. If the image shows enough of the face or any specific identifying characteristics (such as a tattoo with the patient’s name) then written consent should be obtained. Acceptable alternatives include cropping the picture to remove the identifying portions or adding bars over the eyes.

Review Process

Q: What is the review process?
All materials will be screened  to insure that the wrong file was not sent, and that content seems generally appropriate for medical education. WE DO NOT POST ITEMS FOR SALE ON THIS SITE.

Those wishing for their submission to be “peer reviewed” should submit their work as a Peer Reviewed Resource. This will not delay the posting of your work while it goes through a review process. It will be posted with a peer review pending label. A group editor chooses two reviewers from the group that you choose during the submission process. The group editor makes the final determination about whether a submission is accepted or rejected. Some submissions may be accepted pending revision.

Q: Is there blinding in the review process?
The submitters’ names and institutions are not blinded to the reviewers. There is no evidence that blinding improves the review process in journals. The reviewers’ names are not revealed but the review process itself is transparent.

Q: What are the “STFM Groups” used for peer review?
A: The “STFM Groups” are described at www.stfm.org/groups.cfm

Academic Credit
Q: Is there blinding in the review process?
A:The submitters’ names and institutions are not blinded to the reviewers. There is no evidence that blinding improves the review process in journals. The reviewers’ names are not given to the submitter or made public anywhere on the site.

Q: How do I cite a work posted to the STFM Resource Library on my CV?
A: FMDRL citations may be presented in the International Committee of Medical Journal Editors style (NLM): 

Jones L. Ambulatory Teaching. The STFM Resource Library; 2005. Available from: http://www.fmdrl.org/203.
                (The year is the year it was published on the STFM Resource Library and the ID # can be found at the end of the URL when you are looking at your resource on line.)

Q:  Where might I document my STFM Resource Library publication in my CV?
A:  Depending upon whether you went through the STFM Resource Library peer-review process, here are some possible sections to use:

  • Electronic Publications Curriculum development
  • Peer Reviewed Educational Material 
  • Enduring Materials (Peer Reviewed and Non-Peer Reviewed) 
  • Other Forms of Educational Scholarship

Site Development
Q: Who is funding this site?
A: The Society of Teachers of Family Medicine funds the STFM Resource Library. It was originally developed by STFM with grant funding from the National Library of Medicine.

Q: Who should I contact about The Resource Library?
A:Content questions should be directed to Richard Usatine, MD, University of Texas HSC at San Antonio, editor-in-chief. Technical questions about uploading resources or about group functionality should be directed to Traci Nolte, STFM communications director (tnolte@stfm.org) or by using the feedback button at the bottom of each page in the Resource Library.

RSS
Q: What are the orange RSS icons?
A: The icons represent the URL for the "RSS feed" for the Resource Library. Really simple syndication (RSS) is a technology that allows you to stay up to date with the latest information. Below are a handful of links you can use to automatically receive updated article summaries from the Resource Library. All you need is an RSS reader - software is available for Mac and Windows (Outlook 2007 supports RSS feeds too), and there are web-based services that are free to use. If you want to learn more about RSS, see this article in the New York Times or this CNET tutorial.

Try clicking on one of these links to add STFM Resource Library updates to:  My AOL, MyYahoo, Google, Bloglines.

The XML icon on the home page will give you a feed of the 20 most recently updated resources.   If you have subscribed to the feed in your feed reader or mail client, when someone uploads a new resource to FMDRL - you'll see it in your RSS feed without having to check the STFM Resource Library regularly.

When you search for something within the STFM Resource Library - the "results" page of your search has an XML icon too.  You can use this to subscribe to a feed for that search.  For example - if you search for "diabetes" because you are very interested in diabetes .. and you want to be notified every time a resource about diabetes is uploaded .. copy the URL from the XML icon on the search results page, and paste it into your RSS reader.  Now you will be automatically updated every time someone uploads something to the STFM Resource Library that is about diabetes!

Resource Statuses
Q: What do the different resource statuses mean?
A: When you upload a resource, it will initially be screened by Library staff. If you've marked your resource as peer-reviewed, it will also be assigned to editors to review. As your resource goes through this process, it will be marked with a status. Below is a table that explains these statuses. If you have a question about a resource's status contact Traci Nolte, tnolte@stfm.org.

Status

Explanation

Waiting to be screened

Each resource uploaded to the STFM Resource Library is screened by Library Staff to determine its readiness to be posted in the library. This is a cursory review and particularly checks for accurate uploads of documents, copyright compliance, and applicability. A resource is generally screened within 5 working days.

Screened

This document has received a cursory review and is deemed acceptable for placement in the STFM Resource Libray.

Screened, Rejected

This document has been rejected for inclusion in the STFM Resource Library. Some general reasons for resource rejection are submitter’s not having permission to republish material (posting of copyrighted materials, such as book chapters or journal articles) and promotion of commercial products. If your resource has been rejected, you will receive screener comments via email regarding the specific reason(s) your resource was rejected.

Review in Progress

This “Review in Progress” tag indicates that it is currently being reviewed. Your resource will continue to be visible in the Resource Library throughout the review process.

Reviewed, Approved

This “Reviewed, Approved” tag indicates that your resource has completed the Peer-Review Process and it now listed in FMDRL as a Peer Reviewed Process with a “Peer Reviewed Resource Symbol”

Reviewed, Approved Pending Modifications

This “Reviewed, Approved Pending Modifications” tag indicates that your resource has completed the Peer-Review Process but that the Editor has asked you to make some modifications before it can receive the “Reviewed, Approved” tag

Approved, Pending Chief Editor Action

This “Review Complete, Pending Chief Editor Action” tag indicates that reviewers have rated your resource and it is received Group Editor recommendations and is now awaiting a final decision by the Chief Editor. Your resource will continue to be visible in the Resource Library throughout the review process.

Groups
Q: How do I join a Group
A: Log in to your account on the STFM Resource Library by clicking on the LOG IN link at the top of the page. After logging in, click on the Manage My Groups link that is in the upper right corner. Check the box next to any group under the Available Groups heading that you want to join.
Q: How do I leave (un-join) a Group?
A: Log in to your account on the STFM Resource Library by clicking on the LOG IN link at the top of the page. After logging in, click on the Manage My Groups link that is in the upper right corner. On the left side of the page is a list of Groups you have joined. To leave a group check the box next to the Group name and click the Un-Join Selected Groups button.

Manage Resources You've Uploaded
Q: How do I edit a resource I've uploaded previously?
A: Log in to your account on the STFM Resource Library by clicking on the LOG IN link at the top of the page. After logging in, click on the Edit My Resources link that is in the upper right corner of the page. At the bottom of that page will be a section headed "My Resources." Click on the resource title that you want to edit. On the right side of the page that shows the resource details is an Edit button. Click the Edit button to start the process of editing the information about this resource and/or to upload a new version of this resource.
Q: How do I delete a resource I've previously uploaded?
A: Log in to your account on the STFM Resource Library by clicking on the LOG IN link at the top of the page. After logging in, click on the Edit My Resources link that is in the upper right corner of the page. At the bottom of that page will be a section headed "My Resources." Click on the resource title that you want to delete. On the right side of the page that shows the resource details is an Remove button. Click the Remove button to remove this resource from the library's collection.

Edit Your Profile
Q: How do I edit my profile (email, password, photo, etc)
A: Log in to your account on the STFM Resource Library by clicking on the LOG IN link at the top of the page. After logging in, click on the Edit My Profile link that is in the upper right corner of the page. Make the changes you want and then click the Save button.